If you're a veteran retailer, you know the problem: Your inventory doesn't match your tallies. Sales are going unrecorded. Your staff is spending far too much time chasing mistakes instead of tending to customers.
Something is seriously wrong, and you're just not sure what the problem is.
These and other snafus suggest that it's time that your business did away with its cash registers and stepped up to a point-of-sale (POS) system, such as Simple Shop POS software. A POS system is a computer software and hardware network that records sales as they're occurring; it solves a variety of operational and record-keeping headaches.
If you need more proof, here are seven signs that your business could boom with a point-of-sale system.

1. Your "sudden shrink" no longer goes undetected.

POS systems such as Simple Shop are designed to immediately record any and all sales. Not only does that mean timely and accurate sales tracking, but a POS system also lets you readily identify inventory levels, particularly when what you have on the books doesn't jibe with actual stock. "You see it with the onset of sudden shrink—when you realize that inventory is missing or your numbers just never seem to match up,", consulting concern specializing in startups and small businesses. "Almost every modern POS has a receiving and inventory module that, when used properly, can help pinpoint the cause of the shrink."

2. Markdown management is much easier.

A common land mine for many small to medium-sized businesses is price reduction - knowing which items have been marked down and recording those discounts accordingly. Rather than wrestling with cash-register receipts at day's end, a POS automates the process of introducing markdowns and, in turn, tracking them accurately. "The trends in POS are not just inventory accuracy but the use of pricing models to allow for markdown management,".

3. Promotions can be tracked more successfully.

A similar dynamic holds true with promotions. Whether through coupons, special discounts or other vehicles, promotions can be central to attracting and retaining business. Trouble is, managing and reconciling short-term specials - not to mention pinpointing their impact - can be nigh impossible without the automation and immediacy of a point-of-sale system. "Many small retailers invest in things such as direct home marketing,". "At the end of the promotion, those with manual cash registers are hard pressed to tell you how successful the promotion was. The POS store can pretty much tell you to the penny how they did."

4. You can maintain control in absentia.

You may be surprised to discover that you actually run two businesses: one when you're there and its evil twin when you don't happen to be around. Many operations suffer in employee efficiency and customer service when the boss is away. Automating a host of functions via a POS can help boost those areas, no matter where the head honcho happens to be."You simply can't be there all the time," to restaurants. "A POS lets you have that important level of control when you're not there."

5. Your prices are consistent from one location to the next.

Nothing can prove more embarrassing than having a customer question why one item has one price at one store, yet a different price at another. If your business operates at more than one location, a point-of-sale system ensures pricing consistency.Even better, a POS system automates overall inventory control, helping to keep stocks in proper balance depending on demand and other factors, which can vary from one location to the next. "It really lends itself to a better overall customer experience - the sorts of things a customer expects when he walks through the front door,".

6. You get many tools in a single package.

Buying business equipment piecemeal can be pricey. If you find your checkbook wearing thin from the expense of software and other gear, a comprehensive point-of-sale system may include them in a single package. "Most POS systems have add-on modules like payroll time clocks and customer preference databases,". "That removes the need for small businesses to invest in separate systems for those purposes."

7. You can make better use of your personnel.

Little is more maddening to a business owner than watching his or her staff bogged down with inefficient, unproductive responsibilities, from double-checking inventory disparities to seemingly endless cash-register reconciliation. Perhaps the greatest advantage to a comprehensive point-of-sale network is the freedom it can afford your personnel to devote their energy to what genuinely matters the most: helping customers."A good POS allows you to allocate your human resources to the customer service area of the business,". "That means they no longer have to be counting, calculating, ordering, and checking cash-register accuracy."

Point of sale (POS) software is commonly used in millions of retail businesses through out the world. And there are thousands of different POS software programs to choose from...

They range from very simple POS programs... to extremely advanced programs with thousands of different features designed to streamline operations and improve efficiency. In addition, there are about 30 different vertical markets that software companies have customized their POS software to handle.

The term "POS software" is a little deceptive because most of the POS software programs handle MUCH more than just "point of sale" tasks. That's why the term "retail management software" is being used more and more often.

You might see websites and various sources refer to the same software package as "point of sale software", "pos software", or "retail management software". But don't let this confuse you. They're all referring to the same thing...

The term "POS software" is simply a phrase that software development companies came up with to describe their software. The problem is that each POS software system can be VERY different! And the software can have a huge impact on the productivity of your business.

Before we get into those details, let's start by defining POS software in it's simplest form...

POS software is utilized at the physical location at which goods are sold to customers. In other words... POS software takes the place of your cash register.

When using POS software, all sales and transaction are made through your computer. You tell the computer what you're selling, the selling price, and the quantity sold. Then it calculates the total, including tax, and tells you how much change is due. It also records every sale and tracks everything.

Since the computer remembers every sale, it can automate all kinds of tasks for you. For example, it will calculate your sales for the day, your sales tax totals, and tell you how many times you sell an item for a given time period.

This is an example of POS software in its simplest form, but there's a lot more to it.
In fact, POS software can serve as complete retail management system that will automate several areas of your business. The software might include:

Point of Sale
Inventory Control
Automatic Purchase Order Creation
Automatic Price Updates
Bar Code Scanning
Accounts Receivable
Accounts Payable
General Ledger
Payroll
Customer Tracking and Follow Up
Shop Management
EDI (Electronic Ordering)
And much, much more!

Common misconceptions...

Many people think that point of sale software simply tracks your inventory, tracks your books and all POS systems do basically the same thing. This is a common misconception. Every POS system has different features, strengths, weaknesses, and intended uses.

These differences can have a huge impact on your business! As you start the software evaluation process, you will see these distinct differences.

Inventory. Every experienced retailer knows that you live and die by the accuracy of your inventory numbers. But if you are using the trusty "notebook" system to keep track of your inventory you are missing out on hundreds, if not thousands of dollars in profit.

This article will show you how to find the inventory software that is the best fit for your company. Before we get into that, let's talk about what POS inventory software can do for you...

The Top Four Reasons Why Your Business Needs POS inventory Software

Managing your inventory is one of the more tedious, time consuming parts of your business life. Especially if you are using a notebook or Excel spreadsheet to keep track of it all. POS inventory software can simplify your inventory management and reduce your inventory costs. How?

Reason # 1: The software can instantly show you which items are not moving.
This allows you to cut down on the number of items you have to send to clearance to move them out of the store.
Reason # 2: POS inventory software can show your top 20 sellers.
You can buy more of the products that earn a profit for your business.
Reason # 3: It can automatically create purchase orders based on sales history or re-order points.
This allows you to track seasonal items, so you can more accurately forecast how much inventory to buy in a given season.
Reason # 4: Inventory software saves you time-and time is money.
The software will show you precisely where you are over-stocked and where you are under-stocked at any given time. To get the same snap shot from your manual system, you would need to spend hours or days on the project.

POS inventory software allows you to squeeze the most profit from your business. Just one small company I worked with increased profits by $85,000 the year they invested in their POS software (and they only had 5 employees). It's hard to tell how much your profits will increase when you invest in inventory software, but most companies see a significant benefit almost immediately.

Now that you know some of the benefits of inventory software, you may be wondering how to choose a good point of sale and inventory system...

10 Signs of a Really Good POS Inventory System

Sign # 1: The software tracks by classification (or category).
90% of the inventory software on the market does this. If it doesn't, don't buy it. This handy feature will help you track what you sell (and how fast you sell it) by category. You will know at a glance which categories (i.e. men's slacks, women's shoes) are your strongest sellers so you can concentrate on those.
Sign # 2: The software tracks by department.
Around 75% of POS inventory systems have this feature. It's best if your software tracks both by classification and department. This is essential if you want to keep tabs on which departments bring in the most money. Or perhaps how much inventory you have tied up in a certain department? This feature will help you find out fast.
Sign # 3: The software tracks by matrix.
If you own a clothing store, or any business that stocks multiple sizes and/or colors of each piece of merchandise, then you need this feature. A matrix allows you to keep track of the different sizes and colors of the products you carry without resorting to hundreds of different sku numbers. This is a huge time saver and makes your life simpler.
Sign # 4: The software tracks by seasonal order levels.
This is especially important for companies that carry seasonal merchandise. If you sell plants and tress in a nursery garden center, for example, then your busy season might be in spring and summer.
How many bags of fertilizer should you stock during the slow months? This feature will use your past sales to help you answer that question. Instead of laboriously paging through your paperwork adding up sales by month, you can have the information in minutes.
Sign # 5: The software tracks by serial number.
This is only necessary for businesses that sell items with unique serial numbers. Think computers, appliances, air compressors, and so on. This feature will help you track when each specific item was bought, sold, and serviced. It also enables you to know instantly if a customer is trying to return something after your return policy expires.
Sign # 6: The software tracks special orders.
Have you ever forgotten to order something that a customer specifically requested? Do your special orders sit for weeks in the storeroom until someone remembers which customer needs to be called? When you inventory software has this little feature, those business goofs will be a thing of the past. Simply enter the name of the client, the item wanted, and the software will remind you to order it. It will also remind you to call the customer when the item enters your store.
Sign # 7: The software generates automatic purchase orders.
You can't sell what you don't carry. Pick a stock level for your merchandise. When your stock goes below that number, this feature will remind you that you need to reorder and fill in the purchase order for you (so you don't have to key in any product numbers).
Sign # 8: The software shows stock levels and sales history right on the purchase order screen.
When creating and modifying your purchase orders, you'll want to see how much of each item you have in stock, and how much of each item you sell per month. This information will help you decide more accurately how much merchandise you should order. That translates into more profit for you.
Sign # 9: The software has an integrated or third-party "open to buy" application.
This is a feature that the big retailers and a few smart small retailers use to maximize their profits. With it you can more accurately predict how much inventory you need in your storerooms at any one time. This means you will more accurately match your inventory to the demands of your market. This results in lower overhead, and a more effective inventory system.
Sign # 10: The software is capable of EDI (electronic data interchange).
How do you normally order your merchandise from your suppliers? Do you have someone at the shop call them up and order what you need? If your inventory software is EDI capable, those time-consuming ordering sessions will be a distant memory.

EDI allows you to send the order electronically. In other words, you simply send the purchase order (that's sitting in your POS software) right to you supplier via the internet. This eliminates at least 50% of he human error in your system right now. And will save you a significant amount of time.
Can you imagine what your business would be like if you had an easy to use system that had all of these features? Every retailer knows that an accurate inventory means greater profits and fewer headaches. The only question left to answer then is...

Where can you find some good POS Inventory Software?
Here, with us, Simple Shop software is ultimate solution for every Point of Sale need...

Owners of small businesses and services are always on the look for a way to cut down their operating expenses from day one. And since invoicing is an integral part of the sales process, it is also a potential cost saver. If you have just launched your company and don’t yet have a budget to purchase expensive POS invoicing software, you should take a look at affordable alternatives, such as Simple Shop.

Simple Shop was specifically designed for the SMB market, but it can potentially accommodate the needs of larger companies thanks to a balanced set of features it offers. Simple Shop supports regular A4 and POS printers of all types, thus enabling companies to save a considerable amount of investments in hardware and software that are so hard to make on the initial stages. The product will be a perfect choice for travel agencies, dentists, bakeries, grocery stores, laundries, massage parlors, beauty salons and other small and medium service companies in need of an efficient, yet inexpensive invoicing solution. Apart from standard usage scenarios, Simple Shop can also be used in combination with such popular e-commerce solutions as CubeCart v4.x, osCommerce v2.x and VirtueMart v1.x. Simple Shop features a number of built-in modules, including an account management module, a products catalog, an inventory management module, a database of customers and employees, a tax calculation module and others. The software supports the majority of popular Windows versions and has extremely modest system requirements, which makes it suitable for installation on virtually any computer used in your company.
Simple Shop is easy to install, a pleasure to use and an invaluable asset for your business, so don’t miss a chance to check out the official page for more details!

Po uspešno izvedeni zakonski uvedbi davčnih blagajn se marsikdo sprašuje: Kaj sploh je davčna blagajna, kaj šteje za gotovino, kdo vse bo moral imeti davčne blagajne, kako izdati račun in kakšen je lahko izpis računa, ali moramo blagajno uporabljati tudi za nakazila, kako prijaviti davčno blagajno, katero programsko opremo kupiti in koliko me bo stala? V nadaljevanju boste prejeli odgovore na vsa vprašanja.

Kaj je davčna blagajna?
Davčna blagajna je sistem obveščanja FURSa o vsakem izdanem računu ki je plačan z gotovino. Davčna blagajna pomeni, da boste morali še pred vročitvijo stranki o vsakem izdanem računu, plačanem z gotovino, obvestiti FURS. Ta bo tudi potrdil vsak tako izdan račun.

Kaj šteje za gotovino?
Za gotovinsko plačilo šteje vse, kar ni nakazilo na transakcijski račun prodajalca, torej tudi plačilo s kreditno ali debetno kartico.

Kdo bo moral imeti davčne blagajne?
Davčne blagajne bodo morali imeti vsi, ki poslujejo poleg ostalih plačilnih sredstev tudi z gotovino in za svoje storitve izdajajo račune. Če ste med tistimi izjemami - denimo kmetje - ki jim za prodajo kmetijskih izdelkov iz osnovne dejavnosti ni treba izdajati računov, tudi prihodnje leto ne boste potrebovali davčnih blagajn. Če pa boste poleg osnovne kmetijske dejavnosti opravljali še dopolnilno dejavnost na kmetiji, za katero zdaj morate izdajati račune, boste seveda za te račune morali imeti pripravljeno davčno blagajno, če so seveda ti računi plačani z gotovino.

Ali bom moral imeti davčno blagajno 2. januarja 2016, ko prične veljati zakonska uvedba davčnih blagajn?
Ne. Prehodno obdobje bo trajalo do leta 2018 (1.1.2018). Torej, če zdaj poslujete s knjigo vezanih računov, morate do leta 2018 zagnati tekočo povezavo s FURSom.

Kako izdati račun z davčno blagajno?
Postopek je za prodajalca in kupca popolnoma enak kot je bil prej. Se pravi, sestavite račun z vsemi specifikacijami kot do sedaj. V tehničnem pogledu nastane sprememba v trenutku, ko račun potrdite. Takrat se programska oprema poveže s sistemom finančne uprave. Sistem bo temu računu dodelil številko (EOR), ta pa se bo izpisala na računu.

Bo postopek daljši?
FURS sicer meni, da kupci ne bodo opazili razlike. Vendar pa je iz prakse razvidno, da bo zamik pri izpisu računa v najslabših možnih pogojih do treh sekund. Takšne in podobne so tudi izkušnje iz Hrvaške, kjer davčne blagajne poleg nas tudi že uporabljajo.

Kakšen bo račun, izdan z davčno blagajno?
Računi bodo nekoliko daljši kot zdaj. Poleg vseh dozdajšnjih sestavin jim je dodana ZOI koda, ki je generirana iz strani programske opreme ki generira kodo na podlagi namenskega digitalnega potrdila za davčne blagajne ter iz sestava samega računa. Na račun pa je dodana tudi enkratna identifikacijska oznaka računa (ZOI), ki se programsko ustvari v informacijskem sistemu FURSa ter QR koda, ki je računalniško oz. optično berljiva EOR koda za pametne naprave, s katero bo kupec lahko preveril pristnost računa.

Ali moram davčno blagajno uporabljati tudi za nakazila?
Ne. Davčne blagajne boste morali uporabljati le takrat, ko bodo računi plačani z gotovino. Lahko pa jo seveda uporabite tudi za negotovinska plačila, če vam to olajša poslovanje. Obračune in račune, ki jih stranke plačajo z nakazilom na TRR, lahko sicer vodite posebej. Po ukinitvi dvoletnega prehodnega obdobja, pa je namen, da se uvede potrjevanje računov za vse, tako gotovinske kot negotovinske račune.

Kako prijaviti davčno blagajno?
Najprej boste morali na FURSu pridobiti namensko digitalno potrdilo, ki ga boste uporabljali le za izmenjavo podatkov o računih in o poslovnih prostorih. Finančna uprava bo to potrdilo izdala brezplačno, izdano potrdilo pa velja za obdobje petih let. Morali boste posredovati podatke o poslovnih prostorih za vsak poslovni prostor pred začetkom izdaje računov pri gotovinskem poslovanju. Po preteku petih let bo potrebno brezplačno namensko digitalno potrdilo zamenjati. O predhodnem poteku vas samodejno obvesti naša programska oprema.

Koliko stane davčna blagajna?
To je odvisno od tega, koliko poslujete z gotovino. Najosnovnejša oblika je brezplačna oz. FREE verzija, ki omogoča do 5 izdanih računov dnevno. Zakup opreme, primerne za tržnice in potujoče trgovine stane do 300 EUR za celoten nakup na blagajno. Seveda boste morali imeti povezavo s spletom. Najdražji sistemi, predvsem za velike uporabnike, bodo seveda stali precej več.

Katero programsko in tehnično opremo kupiti?
Predvidenih je več oblik delovanja davčnih blagajn, odvisno od vaše aktivnosti izdajanja računov. Vse morajo seveda izpolnjevati ustrezne minimalne zahteve. Spremembo boste najbolj opazili tisti, ki ste do zdaj izdajali ročno izpisane račune. Temu se boste morali postopno odpovedati. Tisti, ki že zdaj veliko delate z gotovino, boste spremembo še najmanj opazili. Za popoldansko obrt, ki izda manj kot 5 računov na dan priporočamo nakup popolnoma brezplačne FREE verzije. Edini strošek, ki s tem nastane je 30 EUR letno za obvezne zakonske posodobitve. V primeru večje rabe pa priporočamo programsko opremo Simple Shop STANDARD oz. ULTIMATE pri najbolj zahtevnih uporabnikih.

Ko izdate le nekaj računov na mesec
Začnimo z najbolj osnovnimi. Če vam stranke z gotovino plačajo le nekaj računov na dan ali celo na mesec, potem je najboljša možna rešitev brezplačna FREE verzija programske opreme.

Občasni uporabniki gotovinskih plačil
Tisti, ki ne izdajate veliko računov z gotovinskim plačilom in za izdajo uporabljate računovodski program, boste morali ta program nadgraditi s povezavo do finančne uprave. Vsi ponudniki računovodskih programov so nato že pripravljeni.

Trgovine, restavracije
Trgovine, restavracije in drugi množični izdajatelji računov morate uporabljati STANDARD ali ULTIMATE verzijo. Blagajna mora imeti računalniški priključek z dostopom do interneta. Ta povezava omogoča izdajo računa, potrjenega od finančne uprave.

Potujoče trgovine, tržnice
Večina potujočih trgovin uporablja registrske blagajne ali knjigo vezanih računov. Terensko akviziterstvo, mobilne trgovine in drugi prodajalci na terenu, vključno s tržnicami in stojnicami so z uvedbo davčnih blagajn morali pridobiti še dostop do podatkovnega prenosa podatkov ali pa morajo najkasneje v zakonskem roku 48 ur potrditi vse gotovinsko izdane davčne račune brez potrditvene EOR kode.

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